How to Select the Best Data Room Software
A data room offers an unsecure environment to share confidential business files with partners, investors and other stakeholders. It comes with features like auditing, watermarking, and more specific settings for access control. When selecting a data room vendor, consider what types of security the product offers and if it can support the files your team utilizes.
Additionally, some providers provide additional safety perks such as auto-indexing and fence view. Additionally, you should look for a solution that permits you to transfer the contents of your desktop, FTP or other storage devices to the data room to ensure quick and easy arrangement. Also, check if a data room offers a multilingual search engine and OCR for searching text within PDF and images documents.
It is also important to know if the chosen provider has the ability to remove specific fragments or the entire contents of documents. This feature will help protect your sensitive information by removing all personal data from PDFs and images.
Some of the best VDR providers provide extensive reporting and analytics features which allow you to track the activities of your virtual data room. Choose a vendor that can keep track of all uploads and downloads, as well as views of files, in addition to providing you with custom reports based on the activity.
A trial-free offer is another option you should seek out. It allows you to test premium features such as data uploading, creative collaboration and security features without having to commit upfront. iDeals offers a 30-day no-cost trial with unlimited preparation time, 2 administrators, 500 MB of storage space, watermarking for files, dynamic encryption and a basic digital rights management system.
